Use the “Variables” button in the editor (email, document template, prompt) to insert any available variable with a single click — including your custom attributes.
Syntax
| Example | Description |
|---|
{{candidate.first_name}} | Standard placeholder |
{{application.emails}} | List field — values are joined with a comma |
Application
Data from a received application.
| Variable | Reference | Description |
|---|
| Application ID | {{application.id}} | Unique identifier of the application |
| First Name | {{application.first_name}} | First name of the applicant |
| Last Name | {{application.last_name}} | Last name of the applicant |
| Full Name | {{application.full_name}} | First and last name |
| Email Address(es) | {{application.emails}} | Email addresses of the applicant |
| Phone Number(s) | {{application.phones}} | Phone numbers of the applicant |
| Source | {{application.source}} | Origin of the application (e.g. LinkedIn) |
| Application Date | {{application.created_at}} | Date the application was received |
| Application Status | {{application.workflow_step_name}} | Current workflow step |
| Consent URL | {{application.consent_url}} | Personal link for managing consent |
Candidate
Data from the candidate profile.
| Variable | Reference | Description |
|---|
| Candidate ID | {{candidate.id}} | Unique identifier |
| First Name | {{candidate.first_name}} | First name |
| Last Name | {{candidate.last_name}} | Last name |
| Full Name | {{candidate.full_name}} | First and last name |
| Email Address(es) | {{candidate.emails}} | Email addresses |
| Phone Number(s) | {{candidate.phones}} | Phone numbers |
| Current Position | {{candidate.current_job_title}} | Current job title |
| Current Company | {{candidate.current_company}} | Current employer |
| LinkedIn Profile | {{candidate.linkedin_profile}} | URL to the LinkedIn profile |
| Consent URL | {{candidate.consent_url}} | Personal link for managing consent |
Job
Data from the job listing.
| Variable | Reference | Description |
|---|
| Job ID | {{job.id}} | Unique identifier |
| Title | {{job.title}} | Title of the position |
| Subtitle | {{job.subtitle}} | Subtitle or department |
| Location(s) | {{job.locations}} | Location of the job |
| Salary Range | {{job.salary_range}} | Salary range |
| Application Email | {{job.apply_email}} | Email address for incoming applications |
| Status | {{job.status}} | Current status of the listing |
Project
Data from the project / mandate.
| Variable | Reference | Description |
|---|
| Project ID | {{project.id}} | Unique identifier |
| Name | {{project.name}} | Project name |
| Description | {{project.description}} | Project description |
| Status | {{project.workflow_step_name}} | Current workflow step |
| Start Date | {{project.start_date}} | Project start date |
| End Date | {{project.end_date}} | Project end date |
| Client / Company | {{project.account_name}} | Assigned client |
| Variable | Reference | Description |
|---|
| Contact ID | {{contact.id}} | Unique identifier |
| First Name | {{contact.first_name}} | First name |
| Last Name | {{contact.last_name}} | Last name |
| Full Name | {{contact.full_name}} | First and last name |
| Email Address(es) | {{contact.email_addresses}} | Email addresses |
| Phone Number(s) | {{contact.phone_numbers}} | Phone numbers |
| Position | {{contact.job_title}} | Job title |
| LinkedIn Profile | {{contact.linkedin_profile}} | URL to the LinkedIn profile |
Company (Account)
Data from the company / client record.
| Variable | Reference | Description |
|---|
| Account ID | {{account.id}} | Unique identifier |
| Name | {{account.name}} | Company name |
| Description | {{account.description}} | Company description |
| Industry | {{account.industry}} | Industry |
| Company Size | {{account.company_size}} | Size of the company |
| Headquarters | {{account.headquarters_location}} | Location of the headquarters |
| Street | {{account.street}} | Street and house number |
| Postal Code | {{account.postal_code}} | Postal code |
| City | {{account.city}} | City |
| Region / State | {{account.region}} | Region or state |
| Country | {{account.country}} | Country |
| Country Code | {{account.country_code}} | ISO 3166-1 alpha-2 (e.g. DE) |
| Latitude | {{account.latitude}} | Geographic latitude |
| Longitude | {{account.longitude}} | Geographic longitude |
| Full Address | {{account.full_address}} | Single-line address (street, postal code, city, region, country) |
| Email Address(es) | {{account.emails}} | Email addresses |
| Phone Number(s) | {{account.phones}} | Phone numbers |
Current User
Data of the logged-in user — ideal for signatures and sender information.
| Variable | Reference | Description |
|---|
| User ID | {{current_user.id}} | Unique identifier |
| First Name | {{current_user.first_name}} | Your first name |
| Last Name | {{current_user.last_name}} | Your last name |
| Full Name | {{current_user.full_name}} | Your full name |
| Email | {{current_user.email}} | Your email address |
Workspace
Data about the workspace / company you are signed in under.
| Variable | Reference | Description |
|---|
| Workspace ID | {{workspace.id}} | Unique identifier |
| Company Name | {{workspace.name}} | Name of your company / workspace |
Custom Attributes as Variables
All custom attributes you create under Settings → Attributes are automatically available as variables. No additional configuration is required.
Reference Structure
The reference consists of the entity type (namespace) and the API name of the attribute:
{{<namespace>.<api_name>}}
| Entity | Namespace |
|---|
| Application | application |
| Candidate | candidate |
| Contact | contact |
| Company | account |
| Project | project |
Example
You have defined a custom attribute for candidates with the label “Desired Salary” and the API name desired_salary. The variable is then:
{{candidate.desired_salary}}
You can find the exact API name in Settings → Attributes below the label. The API name is automatically generated from the label when the attribute is created (e.g. label “Desired Salary” → API name desired_salary).
Output Behavior by Attribute Type
| Attribute Type | Output Behavior |
|---|
| Text | Value is inserted as text |
| Number | Value is inserted as a number |
| Date | Formatted according to the language setting |
| Yes/No | Resolved to “Yes” / “No” |
| Select | The label of the selected option is inserted (not the internal API name) |
| Multi-select | All selected labels are joined with a comma |
Using a Fallback
You can also define a fallback for custom attributes in case the field is empty:
{{candidate.desired_salary|"not specified"}}
If data is missing at the time of resolution (e.g. because a candidate has not yet provided a phone number), the fallback will be used if defined — otherwise the field will be left blank.
